Ohio DAS Administrative Policy IT-17: Use of Artificial Intelligence in State of Ohio Solutions

Summary

Ohio's Department of Administrative Services issued a statewide policy setting planning, implementation, procurement, security, privacy and governance requirements for AI use by agencies, boards and commissions under the Governor. Agencies must have a formal process to identify, document, review and approve AI use cases in line with the state's AI principles, submit use cases to an AI Council as appropriate, pilot before production, test data and outputs for errors and bias, and monitor outputs over time. Human operators must review AI outputs for accuracy, appropriateness, privacy and security before they are acted on, AI outputs are not to be assumed accurate, and a human verification process is required for AI decisions with legal, financial, human resources, legislative, organizational or regulatory impact. Use of generative AI for work needs approval from the agency director or designee; staff must disclose generative AI use in deliverables, enter only public-record data, and fact-check output, remaining responsible for it. Agency contracts must bar suppliers from using state materials or data in generative AI solutions without explicit approval.

Key dates

1. December 4, 2023Enacted
2. December 4, 2023Takes effect
3. October 16, 2026Checked against sources
4. October 21, 2026Checked against sources

Developments are added when the record is reviewed. Next review: January 15, 2027.

Evidence

Each passage is quoted from its source. The quoted passages are re-checked against the live pages every month.

1. This policy applies to all state agencies, boards, and commissions under the authority of the Governor

   Supports: Scope

   Ensuring that a human verification process is in place for decisions made by AI that have a legal, financial, human resources, legislative, organizational, or regulatory impact.

   Supports: Human verification for consequential AI decisions

   Effective: December 4, 2023 Issued By: Kathleen C. Madden, Director

   Supports: Effective date and issuer

   State of Ohio Administrative Policy IT-17, Use of Artificial Intelligence in State of Ohio Solutions (copy) Ohio Department of Administrative Services (copy hosted by Digital Government Hub) Primary source

2. Ohio has released a new policy that includes guidance and requirements for how Ohio state government workers can use AI and generative AI for work within their agencies.

   Supports: Independent report of the policy's release (December 4, 2023)

   Ohio Creates Policy and Council to Govern Statewide AI Use Government Technology Reporting or analysis